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Archival Donations

What does the NBCA acquire?

The Acquisition Policy and Mandate of the Northern BC Archives & Special Collections guides staff in selecting records for acquisition, including records offered by donors. Under our Mandate, we acquire three major categories of archival records (for Northern BC Archives), as well as rare publications (for UNBC Library Special Collections).
Regional map of Northern BC

Private Community Records

We collect materials related to the history and culture of Northern and Central BC including records from individuals, families, businesses, organizations, communities, societies, and clubs.

Our geographic focus is:

  • North, up to and including the BC border with Yukon territory
  • South, up to and including the Cariboo/Chilcotin
  • East, up to and including the BC border with Alberta
  • West, up to and including Haida Gwaii

University Records

We collect the official records of the University, including those created by the Board of Governors and Senate, university committees, faculties, departments and administrative offices. These records form the institutional memory of the University of Northern British Columbia and are valuable in understanding the University's essential activities, legal obligations and responsibilities. They also document how the University has developed and grown over time.

University Community Records

We also collect records that were not created by the University, but that document the wider university community. Such records include those donated to us by campus community organizations that are closely affiliated with UNBC, but are separately incorporated bodies. Examples include the UNBC Student-Led Organizations, the Aleza Lake Research Forest Society, and ephemera relating to the UNBC Faculty Association.

We also acquire, through donation, the private papers of prominent, individual faculty, students and staff.

The acquisition of records created by campus community organizations and individuals enriches our understanding of the broader university community, supplementing UNBC's institutional historical record.

Special Collections Publications

  • Unique and rare publications pertaining to Northern/Central BC
  • City directories and telephone books
  • Reports
  • Pamphlets and brochures
  • Published maps
  • Privately published local/regional books
  • Local/regional newsletters and magazines

What formats are accepted?

Format Physical Format Digital Format

Textual records

Page with typescript text

✔ documents

✔ manuscripts

✔ diaries

✔ reports

✔ other textual records

✔ .doc

✔ .txt

✔ .pdf

✔ other digital document formats

Correspondence

✔ letters

✔ postcards

✔ telegrams

✔ printed email

✔ email (.eml, .msg, .pdf, etc.)

✔ complete inbox data file

Published rare books and periodicals

Old book cover

✔ books

✔ newspapers & magazines

✔ reports

✔ brochures & pamphlets

✔ .pdf

✔ .doc

✔ other digital publication formats

Maps

Map of BC

✔ maps

✔ atlases

✔ .pdf

✔ image file formats

✔ GIS file formats

Architectural plans

✔ architectural plans

✔ technical drawings

✔ blueprints

✔ .pdf

✔ image file formats

✔ CAD files

Photographs

Black and white photo 4 mountaineers in the snow

✔ photographic prints

✔ photo postcards

✔ slides

✔ negatives

✔ .tiff, .jpeg, .png, etc.

Donations that consist of digital scanned historical photographs without the accompanying original physical photographs are not accepted.

Video recordings

VHS tape 

✔ film formats (16 mm, etc.)

✔ video cassette formats (VHS etc.)

✔ DV formats (miniDV, etc.)

✔ disc formats (DVD, etc.)

✔ born-digital video formats

✔ .mpeg, .avi, .mov, etc.

Sound recordings

Image of 8 cassette tapes

✔ cassette tapes

✔ reel-to-reel

✔ audio CDs

✔ microcassettes

✔ .wav

✔ .mp3

✔ other audio formats

Electronic records

✔ floppies

✔ Zip disks

✔ CDs and DVDs

✔ external hard drives

✔ USB sticks, etc.

✔ digital file delivery

Objects

✔ small contextually related objects part of a larger collection, such as flags, pins, medals, etc.

Large object donations are likely to be referred to a museum instead.

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